Administration Specialist (m/f/d)
On-siteBerlin, State of Berlin, Germany
Job Summary
Manage the day-to-day administrative operations of the HQ office, ensuring the environment is well-maintained and fully operational. Coordinate office supplies, equipment, and vendor relationships while preparing correspondence and maintaining internal databases. Organize internal meetings, workshops, and events, managing logistics, catering, and external service providers. Coordinate domestic and international travel arrangements, including flights and accommodations, and support expense reporting. Serve as the point of contact for office inquiries and welcome visitors, partners, and stakeholders. Provide administrative support to management and teams, assisting with procurement, invoice processing, and onboarding activities. Submit your CV in English for review, followed by a 30-minute initial interview and a 60-minute second interview involving a relevant presentation.
Required Qualifications
- Completed vocational training or degree in Business Administration, Office Management, Hospitality Management, or a related field
- Several years of experience in administration, office management, executive support, or a similar role
- Excellent organizational and coordination skills with strong attention to detail
- Ability to manage multiple tasks while maintaining high-quality standards
- Strong communication and interpersonal skills
- Proactive, reliable, and solution-oriented approach
- Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- Fluency in German and English
Desired Qualifications
- Experience working with administrative and procurement processes is an advantage
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