Administration Officer & Office Manager
On-siteHong Kong, Hong Kong
Job Summary
Manage daily administrative and secretarial tasks for the Hong Kong office, including answering calls, handling mail, and organizing internal and external meetings. Coordinate business travel, visas, and meeting preparation while ensuring documentation is properly filed. Prepare, format, and file business and legal documents, meeting notes, and event materials in line with internal conventions. Handle timesheet entries, coordinate billing support, and assist with invoices to ensure data accuracy in finance systems. Manage office logistics, liaise with suppliers, and support CRM and BD data management activities. This role sits at the heart of the Hong Kong office, supporting lawyers and management across a broad range of responsibilities.
Required Qualifications
- At least 2+ years work experience as a Team Assistant / PA or similar role within a corporate or professional services environment
- Excellent command of English and Mandarin (written and spoken)
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- High level of discretion and professionalism
- Ability to be resourceful and proactive
- Selected candidate will be required to provide a criminal record (or certificate of good conduct)
Desired Qualifications
- French being a strong advantage
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Ability to work with international clients
- Strong multitasking and time-management skills
- Ability to prioritize tasks and manage multiple priorities in a fast-paced environment
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