Administration Officer, Central Maintenance Support.
On-siteKakkanad, Kerala, India
Job Summary
Support BSM Maintenance strategy, standards, policies, and systems for all vessels under full management while assisting the Manager, Central Maintenance Support with administrative tasks. Manage IT infrastructure, liaise with BSM and MA IT teams, and ensure backup of important documents. Update BSM OneHub SharePoint with team activities and maintain accounts related to the Central PMS Team, including billing for database building, quarterly support service billing, and purchase orders to MariApps. Arrange team events, represent the CMS team in HR activities, and assist with SmartPAL maintenance and Data Library modules during high workloads. Utilize AI tools and MS Office to simplify workloads and prepare presentations.
Required Qualifications
- Bachelor's Degree in Business Administration, Computer Applications, Information Technology, Commerce, or a related discipline
- Proficiency in Microsoft 365 applications (Excel, PowerPoint, Word, Outlook, Teams)
- 2-3 years of experience in administration, business support, project coordination, or operations support functions
- Experience in document management, reporting, stakeholder coordination, billing support, and records administration
- Fluency in English – both written and spoken
- Advanced knowledge of Microsoft Office applications, particularly Excel and PowerPoint
- Working knowledge of SharePoint, Teams, and collaboration platforms
- Strong organizational, planning, and time-management skills
- Basic understanding of billing, purchase order, and administrative accounting processes
- Ability to coordinate with HR, IT, vendors, and internal stakeholders
- Strong attention to detail, problem-solving ability, and continuous learning mindset
Desired Qualifications
- good computer skills
- good knowledge of MS Office, including PPTs
- should be able to use AI to the teams advantage
- Certification or training in SharePoint, Microsoft 365, or AI productivity tools
- Experience in the maritime, technical management, engineering support, or IT-enabled services environment
- Ability to utilize AI tools to improve efficiency and productivity
- Willingness to develop working knowledge of SmartPAL PMS and Data Library modules
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