Administration Manager
On-siteNew Delhi, Delhi, India
Job Summary
Oversee day-to-day administrative operations across all office locations, ensuring smooth infrastructure, asset management, and statutory compliance. Lead procurement and vendor management by negotiating contracts and monitoring performance, while coordinating logistics for staff travel, meetings, and events. Maintain employee records, support onboarding, and prepare administrative reports, budgets, and MIS to optimize operational costs. Ensure workplace safety, security, and adherence to child safeguarding standards through emergency preparedness and access management. Manage the administration team, delegate responsibilities, and drive continuous improvement of operational processes.
Required Qualifications
- Master's Degree in Business Administration (MBA), Public Administration, Operations Management, or a related discipline
- Bachelor's degree in Administration, Management, Commerce, or a related field
- Minimum 5 years of relevant experience in administration, office management, or operations management
- Experience working in NGOs, any development organisations, or donor-funded projects
- Experience managing procurement, facilities, vendors, and administrative compliance
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Strong knowledge of office administration and facility management
- Understanding of procurement procedures and vendor management
- Knowledge of inventory and asset management systems
- Familiarity with statutory compliance requirements and administrative regulations
- Experience with budgeting and administrative cost management
- Ability to prepare reports, MIS, and documentation
- Experience using office management and administrative software
- Leads administrative teams effectively
- Delegates responsibilities and drives operational excellence
- Plans administrative activities efficiently
- Prioritizes multiple assignments and ensures timely execution
- Identifies operational challenges and implements practical solutions
- Demonstrates sound judgment in decision-making
- Communicates clearly with internal and external stakeholders
- Builds effective working relationships across departments
- Ensures efficient office operations and continuous process improvement
- Maintains high service standards
- Optimizes administrative budgets and resources
- Ensures cost-effective procurement and resource utilization
- Ensures adherence to organizational policies and statutory regulations
- Identifies operational risks and implements mitigation measures
- Works collaboratively with HR, Finance, Programs, Procurement, and Leadership teams
- Promotes a positive and supportive work environment
- Maintains high level of professionalism and discretion
- Strong interpersonal and relationship management skills
- Solution-oriented mindset with a focus on operational efficiency
- Alignment with the mission, vision, and values of India Child Protection
Desired Qualifications
- Bachelor's degree in Administration, Management, Commerce, or a related field may be considered with substantial relevant experience
- Professional certifications in Administration, Facility Management, Procurement, or Operations Management
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.