Administration Executive (Mandarin Speaking)
On-siteKuala Lumpur, Kuala Lumpur, Malaysia
Job Summary
Oversee full daily office administration, including facility maintenance, workspace arrangements, and stationery inventory, while acting as the primary liaison with local Malaysia suppliers and building management. Serve as the core bilingual contact to bridge communications between local teams and international headquarters, delivering real-time verbal and written translation in Mandarin, English, and Bahasa Malaysia. Coordinate end-to-end corporate logistics, including high-level visitor receptions, business travel arrangements, and visa applications for expatriates. Manage employee onboarding and offboarding workflows, maintain structured digital and physical filing systems, and compile administrative paperwork and business reports. Hire new sales officers and train all sales team members. Requires professional fluency in Mandarin, English, and conversational Bahasa Malaysia, a Bachelor's degree, and 3+ years of relevant experience.
Required Qualifications
- Professional fluency in spoken and written Mandarin
- Full professional proficiency in English
- Conversational Bahasa Malaysia
- Bachelor's Degree in Business Administration, HR, or related fields
- 3+ years of relevant experience
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills
- Attention to detail
- Ability to multi-task
- Responsible, adaptable, and team-oriented mindset
- Capability to thrive in a fast-paced, cross-cultural corporate environment
Desired Qualifications
- While 3+ years of relevant experience is preferred
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