Administration - Executive Administrative Assistant 120-1001
On-siteTulsa, Oklahoma, United States
Tulsa, Oklahoma, United StatesOn-siteFull TimeMedium
Full TimeMedium
Job Summary
Schedule, coordinate, and organize meetings for Executive Level Officer(s) while transcribing correspondence, preparing reports, and maintaining confidential files. Manage travel arrangements for company personnel and screen telephone calls as necessary. Provide administrative support including report compilations, special projects, and maintaining department office supplies. Perform other duties such as training, switchboard relief, and assisting committees in planning employee activities. Maintain accurate minutes and audiovisual presentations using Microsoft Word and graphics software.
Required Qualifications
- Proficiency in the use of personal computers, Microsoft Office, especially Word, graphics and scheduling software.
- Must have excellent oral and written communication skills including ability to keep accurate minutes of meetings.
- Ability to establish and maintain effective working relationship with individuals at all levels of the company, including outside executives or disgruntled customers.
- Successful completion of Health Care Sanctions background check.
- Successful completion of Department of Insurance background check.
- Ability to converse and write fluently in English.
- High School diploma
- Minimum five years related clerical/office administration experience
- Strong organizational skills
- Ability to interact with multiple levels of management with professionalism and discretion while maintaining confidentiality
Desired Qualifications
- College degree or equivalent experience
- At least 4 years working for Executive Level Officer individual
- Project management skills
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