Administration Coordinator
On-sitePasig City, Metro Manila, Philippines
Pasig City, Metro Manila, PhilippinesOn-siteFull Time
Full Time
Job Summary
Manage Work Order distribution and prioritize emergency tasks while ensuring operational compliance with Health and Safety Legislation. Greet visitors, control office access, and respond to all communications to maintain a tidy, serviceable workspace. Coordinate stores, uniform orders, catering, and event bookings while overseeing mail, courier deliveries, and correspondence filing. Prepare reports, update spreadsheets, and maintain stationery stock levels to support the operations team and site management.
Required Qualifications
- Minimum 5 years' experience in a similar role
- Excellent initiative and self-management skills
- Demonstrated, intermediate to advanced skills in the use of Microsoft Office suite
- Demonstrated ability to provide comprehensive and efficient executive support to senior executive personnel
- Ability to respond quickly and act positively to change
- Solve problems well and act decisively
- Has an excellent understanding of the OHS Act generally and specifically as it relates to the industry
- Undertakes an objective and practical approach to understanding and resolving problems
- Makes effective, sound and timely decisions based on available information/evidence
- Exercises sound judgement as to when to escalate issues/decisions
- Takes accountability for own decisions
- Effectively communicates with all levels of management
- Speaks clearly and confidently and in a way that is appropriate to the working environment
- Shares information and knowledge with others relating to own work area
- Operates as an active team member by co-operating with colleagues to achieve common goals
- Proactively offers assistance and asks for help from others if required
- Treats others fairly and with respect, honesty and integrity
- Manages own time and resources effectively to ensure tasks are completed on time and to quality
- Checks for accuracy and quality of own work
- Demonstrates initiative and self-discipline
- Takes personal accountability for meeting objectives and progressing work
Desired Qualifications
- Ideally qualified to degree level but not essential
- Experience with Desktop publishing software an advantage
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