Admininstrative Assistant
On-siteSouth El Monte, California, United States
South El Monte, California, United StatesOn-siteFull TimeHigh School Or EquivalentLarge
Full TimeHigh School Or EquivalentLarge
Job Summary
Manage the CEO's calendar, coordinate complex meetings, and prepare reports while handling confidential correspondence and office supply inventory. Act as the central point of contact by screening calls, greeting visitors, and assisting staff, physicians, and patients. Compose, type, and distribute meeting notes and routine correspondence with exceptional organizational and time management skills. Prioritize workload and deadlines while maintaining confidentiality and multi-tasking to respond to inquiries timely. Collaborate with the Executive Assistant to ensure efficient task completion.
Required Qualifications
- High school diploma or equivalent
- Two plus years as an Administrative Assistant in a healthcare setting
- Proficiency in the Microsoft Office Suite (Word, Excel) or Google Suite
- Proficiency in hospital management software
- Must be proficient in Word, Excel and Outlook and/or Google Suite
- Advanced Communication Skills
- Advanced Interpersonal Skills
- Exceptional Organizational Skills
- Time Management Skills
- Ability to compose, type, and distribute meeting notes, routine correspondence, and reports
- Must possess good decision-making skills, sound judgment and attention to detail
- Ability to maintain confidentiality
- Be able to effectively organize and prioritize workload and deadlines
- Must be able to multi-task and respond to all inquiries and deadlines in a timely manner
- Possess excellent verbal and written communication skills
- Ability to be flexible
- Must be customer service oriented
Desired Qualifications
- Associate's or Bachelor's degree in healthcare administration, business or related field
- Certified Administrative Professional (CAP)
- Project Management Professional (PMP)
- MAB
- BLS
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