Admin Manager (DAYSHIFT, REMOTE/WFH-PHILIPPINES)
RemoteUnited States
Job Summary
Own, structure, and manage all administrative functions to ensure efficiency, accuracy, and visibility across operations. Develop and maintain structured systems, including company-wide filing on OneDrive, while overseeing email and document management processes. Ensure daily updating of business-critical spreadsheets for job, cost, and labour tracking, and cross-check work completed by offshore accounts to validate accuracy and escalate discrepancies. Coordinate with the Accounts team to issue invoices correctly, match purchase orders, and support weekly financial reporting. Implement and manage AI tools and automation solutions to streamline workflows, reduce manual workload, and introduce scalable, tech-enabled processes. Manage and delegate tasks to admin assistants and offshore support teams, acting as quality control for all administrative output.
Required Qualifications
- XERO / Hubdoc experience
- Experience within construction or Australian-based industries
- Strong organisational and systems-thinking ability
- High attention to detail
- Experience managing administrative workflows or teams
- Strong spreadsheet and data management skills
- Ability to manage multiple priorities effectively
- Demonstrated experience using AI tools and automation platforms in a business environment
- Familiarity with job tracking systems or ERP platforms (e.g., Odoo)
- Experience implementing automation tools (e.g., Zapier, Make, AI assistants, workflow bots)
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