Admin Executive (Real Estate)
On-siteDubai, Dubai, United Arab Emirates
Job Summary
Manage incoming calls, emails, and client inquiries while welcoming walk-in visitors and maintaining the company key register. Maintain the Propspace CRM database by assigning leads from Property Finder, Bayut, and Dubizzle, monitoring response times, and updating property records. Prepare Form A, Form I, and sales documentation including Forms B and F, upload listings to portals, and process rental transaction claims. Ensure compliance with Dubai Land Department regulations by managing Trakheesi permits and BRN/ORN usage. Prepare sales and rental availability reports, coordinate with Trustee Offices for property transfers, and assist clients during viewings. Purchase office supplies and set up employee accounts. Requires a Bachelor's degree, UAE real estate experience, and proficiency in Propspace CRM and Microsoft Office.
Required Qualifications
- Bachelor's degree or diploma in Business Administration or a related field
- Previous administrative experience in the UAE real estate industry
- Experience using Propspace CRM and Dubai property portals (Property Finder, Bayut, and Dubizzle)
- Knowledge of Trakheesi, DLD procedures, and Dubai real estate documentation
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Customer-focused with strong attention to detail and problem-solving skills
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