Admin Coordinator Multifamily
On-siteLewisville, Texas, United States
Job Summary
Coordinate and process payroll accurately, maintain records, and resolve discrepancies with HR and Accounting. Manage daily office operations by ordering supplies, coordinating vendors, and maintaining filing systems and corporate licenses. Support executive leadership through report preparation, meeting coordination, and calendar management. Receive and document resident concerns, track follow-ups with property teams, and monitor timely resolutions. Purchase operational materials, maintain vendor records, and track inventory to recommend cost savings. Prepare weekly executive dashboards, track operational KPIs, and assist with new property onboarding administrative tasks. Serve as backup administrator for operational systems when needed.
Required Qualifications
- Associate's degree or equivalent experience
- Three or more years of administrative or operations support experience
- Payroll processing
- 3+ years of experience in property management, real estate, or a related role
- Strong background in financial oversight, tenant relations, and property maintenance
- Strong leadership and organizational skills
- Excellent problem-solving and conflict-resolution abilities
- Knowledge of property management software
- Understanding local housing laws and regulations
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite
- Proficiency in CRM systems
- Occasional standing, walking, sitting, handling objects, reaching, stooping, kneeling, crouching, crawling, talking, or hearing
- Occasional lifting and/or moving up to 10 pounds
Desired Qualifications
- Bachelor's degree in business administration, Real Estate, or equivalent experience
- Property management experience
- Experience with property management software
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