Admin Assistant I- Food Service (26-27 SY)- Food & Nutrition Services
$48,235,200–$74,651,200 year
On-siteIrving, Texas, United States
Job Summary
Conduct secretarial duties for the Executive Director of Student Nutrition and Extended School Programs, including managing calendars, handling incoming calls, and taking reliable messages. Prepare board meeting agendas, merge multi-departmental information, and draft correspondence, memos, reports, and legal documents as directed. Maintain division and facilities department budgets, process purchase orders and work orders, and handle incoming and outgoing mail. Compile minutes from district meetings, secure locations for meetings, and monitor payroll reports. Process documents for trustee signatures and maintain records for school-owned vehicles and official district instruments.
Required Qualifications
- High School Diploma or GED
- Five (5) years of clerical/secretarial experience or other equivalent experience or background
- Must maintain emotional control and exercise reasoning and problem solving skills while under stress
- Must demonstrate ability to communicate effectively (verbal and written)
- Should be able to interpret procedures and analyze data for decision-making
- Frequent in-district and occasional in-state or national travel
- Occasional prolonged and irregular hours
- Must maintain confidentiality and loyalty to supervisors and to the school district
Desired Qualifications
- Educational Aide II or Secretary III Paraprofessional certificate preferred
- Excellent skills working in Microsoft Office, including but not limited to Word, Excel, and PowerPoint
- Excellent customer service skills
- Excellent file maintenance skills
- Effective organizational, communication, and interpersonal skills
- Ability to work well under pressure
- Ability to work simultaneously on several projects
- Excellent proofreading and writing skills
- Knowledge of budgets and accounting principles
- Knowledge of general office equipment
- Ability to learn/use District software systems and operate computers/peripherals using a variety of applications
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