Admin Assistant I - Brockport, NY - Day Services
$37,440–$41,600 year
On-siteBrockport, New York, United States
Job Summary
Prepare and distribute correspondence, reports, rosters, and program documentation while maintaining organized filing systems and accurate records. Answer incoming calls, greet visitors professionally, and sort mail to appropriate staff. Submit daily attendance records to the Business Office, assign purchase orders, and assist with the tracking system. Attend meetings as requested, record minutes, and distribute finalized documents. Support the Community Integration Coordinator with program tasks, ensuring compliance with OMR/DD, Medicaid, and HIPAA standards. Monitor office supply inventory and notify leadership for maintenance or replenishment. This role reports to the Community Integration Coordinator in Day Services, offering a starting wage of $18.00-$20.00/hour with Monday-Friday hours from 7:30am-4:00pm.
Required Qualifications
- Minimum 2 years of secretarial or clerical experience
- Proficiency in Microsoft Word, Excel, and Access
- Ability to read and interpret written instructions and correspondence
- Strong written and verbal communication skills
- Ability to follow written, oral, and diagram-based instructions
- Strong organizational skills and attention to detail
- Ability to resolve routine administrative challenges using sound judgment
Desired Qualifications
- Associate's degree in Secretarial Science or a related field
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