ADMIN ASSISTANT (Far Rockaway)
$50,000–$50,000 year
On-siteQueens, New York, United States
Job Summary
Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth operation of a DHS long-term shelter. The role supports program leadership, maintains accurate records, coordinates reporting tasks, and assists with day-to-day shelter operations in alignment with DHS and internal agency requirements. Key duties include procurement and supply management, processing invoices and reimbursements, maintaining inventory and asset records, managing staff training logs and regulatory documentation, assisting with internal and external program reporting, calendar and meeting coordination, reception and visitor management, preparation for audits and contract renewals, HMIS data system support (AWARDS and CAIRS), and general back-up administrative support as needed. The position requires strong organizational skills, proficiency in Microsoft Office, familiarity with DHS data systems, and the ability to handle confidential information professionally.
Required Qualifications
- High School Diploma or GED
- At least two (2) years of administrative experience
- Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint)
- Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS
- Knowledge of basic procurement procedures and document control
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Professional demeanor and ability to interact with diverse populations
- Ability to manage sensitive information with discretion and maintain confidentiality
- Valid New York State Driver’s License preferred
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