Admin Assistant - Adelaide
$50,000–$57,000 year
Hybrid · Adelaide, South Australia, Australia
Job Summary
Admin Assistant role in Adelaide supporting day-to-day coordination across internal teams, clients, and suppliers. Acts as a key point of contact for clients, handles scheduling, follow-ups, and project-tracking. Maintains records in HubSpot, Notion, and Google Workspace, processes supplier invoices, and assists with tender submissions, quotes, and client communications. Requires clear communication, strong organisational skills, customer-service orientation, familiarity with standard business tools, and an ownership mindset. Hybrid working arrangements available.
Required Qualifications
- Strong administrative and organisational skills - you can juggle multiple threads without losing the detail
- Excellent written and verbal communication - you write clear, professional emails and aren't afraid to pick up the phone
- Customer service orientation - you understand what it means to represent a brand well, even when things get complicated
- Competency with standard business tools - Google Workspace or Microsoft 365, email, calendars, and the ability to learn new software quickly
- A proactive, ownership mindset - you follow things through and don't need to be reminded twice
- Ability to interpret complex documents and handle them consistently
- Experience with CRM systems (HubSpot or similar) (Desirable)
- Familiarity with invoicing or basic accounts administration (Desirable)
- Experience in reception, facilities, or a similar client-facing support role (Desirable)
- Hybrid working arrangements available (stated)
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