Accounts Receivable and Billing Specialist
On-siteFrederick, Maryland, United States
Job Summary
Oversee end-to-end accounts receivable management for key customers, including invoicing, payment tracking, dispute resolution, and aging analysis. Perform heavy, complex reconciliations across multiple systems to ensure manual invoices tie to customer PO and sales order, while reviewing orders for sales taxes and ensuring progress and milestone invoices meet specific requirements. Lead communication with key customers regarding billing issues and payment schedules, and collaborate with sales and customer service teams to validate deliverables and billing triggers. Maintain up-to-date customer account files, handle proper allocation of payments, and identify process gaps to enhance billing accuracy and cash flow forecasting. Support external audits by providing documentation and explanations related to receivables and revenue.
Required Qualifications
- Strong understanding of accounts receivable processes, revenue recognition principles, and financial controls
- Proficiency in Excel, Adobe, and Word
- Knowledge of ERP systems
- SAP experience
- Four year college or university program degree in accounting
- At least 5 years of prior accounts receivable experience
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence
- Ability to communicate in a friendly manner with customers in written and spoken English
- Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.
- Ability to lift and/or move up to 10 pounds
Desired Qualifications
- Excellent communication and problem-solving abilities, especially in customer-facing financial discussions
- Ability to manage competing priorities and meet deadlines in a fast-paced environment
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