Accounts Payable Specialist
On-siteFort Lauderdale, Florida, United States
Job Summary
Review invoices and purchase orders for accuracy, including pricing, quantities, purchase order numbers, account coding, approvals, and supporting documentation. Route invoices to appropriate leaders for approval and follow up to ensure timely return. Process approved invoices for payment accurately and on schedule, applying available discounts when appropriate. Respond promptly to vendor questions and help resolve routine discrepancies. Maintain organized files for open, paid, and voided invoices. Run departmental trial reports, distribute them to managers, and confirm required interfaces are completed. Follow company, hotel, brand, privacy, safety, security, and emergency procedures. Attend scheduled meetings and assist with special projects, task forces, and other duties as assigned. This role supports accurate, timely invoice processing and vendor payments at The Westin Fort Lauderdale, partnering closely with hotel leaders and vendors.
Required Qualifications
- High school diploma or equivalent experience
- Strong attention to detail
- Organization
- Time-management skills
- Ability to compile facts and figures
- Ability to investigate routine issues
- Ability to follow established policies and procedures
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and basic Excel formulas
- Ability to use standard office equipment, including a computer, calculator, telephone, copier, and scanner
- Professional communication and listening skills
- Positive, service-focused approach
- Ability to remain flexible, accurate, and efficient in a fast-paced environment
- Ability to remain accurate and efficient under pressure
- Ability to lift to 50 lbs
- Ability to stand for extended periods
- Ability to walk
- Ability to climb
- Ability to bend
- Ability to reach
- Ability to pull
- Ability to push
- Ability to kneel
- Ability to work in interior hotel environment
- Ability to work with equipment and machines
- Ability to follow basic safety precautions
- Ability to use applicable protective equipment
Desired Qualifications
- Accounting experience
- Familiarity with hospitality industry practices
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