Accounts Payable Specialist
$62,400–$74,880 year
On-siteAvon Lake, Ohio, United States
Job Summary
Process high-volume vendor invoices accurately and timely, managing the full Procure-to-Pay cycle including purchase order matching, approvals, and payment execution. Review, code, and reconcile freight invoices against shipping documentation and carrier agreements, performing three-way matching of purchase orders, receipts, and invoices. Navigate online banking for payments, reconcile vendor statements, and resolve discrepancies while maintaining accurate vendor records. Respond to internal and external inquiries regarding invoice status and support month-end close activities, audits, and process improvement initiatives. This role operates primarily in a warehouse and industrial production environment requiring physical stamina and the use of hand tools.
Required Qualifications
- 4+ years of Accounts Payable experience, ideally in a fast-growing organization
- Experience processing and coding freight, transportation, or logistics-related invoices
- Strong understanding of accounts payable principles and best practices
- Hands-on experience managing the Procure-to-Pay (P2P) process, ideally using a procurement software tool
- Ability to effectively multitask, prioritize workload and meet deadlines in a fast-paced environment
- Strong attention to detail with a high level of accuracy
- Excellent organizational, analytical and problem-solving skills
- Proficiency in Microsoft Excel and Microsoft Office applications
- Strong verbal and written communication skills
- Ability to work independently and collaboratively across departments and manage to key deadlines and close timelines
- Physical requirements include standing, walking, climbing, crouching, and lifting objects weighing 50 pounds or more
- This role requires the use of hand and power tools, operation of mobile lift equipment and platforms, and consistent use of appropriate PPE in designated areas
- Incumbent is subject to a criminal background check
Desired Qualifications
- Experience with NetSuite ERP and/or Zip Procurement Software is a plus
- Experience in a high-volume, multi-entity environment
- Knowledge of freight accruals, transportation billing and cost allocation methodologies
- Knowledge of GAAP and internal controls, especially as it pertains to accruals and accounts payable-related coding areas
- Associate or bachelor's degree in accounting, Finance, or a related field preferred
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