Accounts Payable Specialist
On-siteSaint John, Indiana, United States
Job Summary
Review, verify, code, and enter invoices with appropriate documentation and approvals. Work with the Purchasing Department to resolve discrepancies and communicate with vendors. Summarize numerical and financial data to maintain records, prepare spreadsheets for database analysis, and process weekly check runs. Maintain accurate vendor records, including W-9 forms and payment information, while assisting with tax form completion. Ensure all Accounts Payable activities comply with company policies, internal controls, and applicable federal and state regulations. This full-time Monday-through-Friday role in Saint John, IN, requires two years of full-cycle experience and intermediate Excel skills.
Required Qualifications
- At least two years of full-cycle Accounts Payable experience
- Knowledge of administrative and clerical procedures and systems, such as word processing, file and record management, form design, and other office procedures and terminology
- Knowledge of the principles and processes involved in providing internal and external support to vendors, the Purchasing Department, and the Director of Finance & Accounting
- Intermediate Excel skills
- Knowledge of computer hardware and software, including applications and programming
- Satisfactory scores on all required pre-employment tests
- Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines
- Professional customer service and telephone skills
- Must be legally authorized to work in the U.S.
- Must pass background and credit checks
Desired Qualifications
- A college degree in Business or Accounting is preferred
- Proficiency in Excel, Word, and other Microsoft Office applications
- Knowledge of building materials and supplies is beneficial
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