Accounts Payable Specialist
On-site · St. Louis, Missouri, United States
Job Summary
Accounts Payable Specialist responsible for receiving and managing vendor invoices, reviewing and reconciling trade vendor invoices against purchase orders, reviewing expense invoices for proper approval and account coding, posting vendor invoices, processing payments via checks/ACH/wire transfers, invoicing customers for direct vendor shipments, reconciling freight invoices and allocations, reconciling and processing customer credits, matching vendor returns with credit memos, monitoring vendor statements, and performing duties assigned by management; works across departments to resolve discrepancies, maintain internal controls, and support overall financial operations.
Required Qualifications
- 3–5 years accounts payable or general accounting experience
- Reviewing and entering vendor invoices
- Matching invoices to purchase orders and supporting documentation
- Working within ERP/accounting systems (e.g., QuickBooks or similar)
- Processing payments via ACH, wire transfers, and checks
- Reconciling vendor statements and outstanding balances
- Understanding of audit requirements and internal controls
- Excellent verbal and written communication skills
- Strong interpersonal skills with the ability to manage challenging vendor interactions professionally
- High attention to detail with a strong focus on accuracy
- Ability to quickly learn and adapt to new systems and processes
- Self-motivated with the ability to work both independently and collaboratively
- Strong organizational and multitasking skills; ability to meet deadlines in a fast-paced environment
- Proficiency in Microsoft Office Suite and Windows-based programs
- Experience in manufacturing or distribution environments
- Familiarity with AP automation tools or document management systems
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