Accounts Payable Specialist (Legal)
On-siteNew York City, New York, United States or New York, United States
Job Summary
Manage accounts payable for domestic offices and vendors using software such as Chrome River, Elite Enterprise, or Aderant. Process and review invoices for proper documentation, coding, and approvals, ensuring timely payment via ACH, wires, or checks. Maintain the vendor management system by uploading W9/W8-BEN forms and resolving discrepancies. Analyze workflow processes, generate reports for due invoices, and assist in month-end closing. Research daily inquiries and reconcile vendor statements with billing attorneys. This role supports the Accounting and Finance team of a top-rated New York law firm, focusing on strict adherence to regulatory requirements and internal controls.
Required Qualifications
- minimum of 5 years' experience
- experience in Chrome River
- at least one accounting software such as Elite Enterprise, TR Elite 3E, or Aderant
- Bachelor's degree in accounting or finance a plus
- Strong academic and extracurricular/work record
- Detail oriented, critical thinker and strong analytical skills
- Ability to extract information from various sources using reporting tools (Access, SharePoint)
- Exceptional verbal and written communication skills
- Ability to detect and report data inconsistencies and out of balance data
- Effectively work individually or with groups
- Proficient with invoicing and vendor management software
- Knowledge of determining imputed sales & use tax for out-of-state purchases
- Proficiency with Microsoft Word and Excel, with the ability to learn new software and operating systems
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