Accounts Payable Specialist
On-siteCherokee, Iowa, United States or Albert City, Iowa, United States
Job Summary
Review, sort, and match invoices; reconcile statements and payments through the general ledger. Set invoices for payment via data entry and process checks, wire transfers, and ACH payments. Prepare vendor and balance sheet reconciliations, monitor accounts for up-to-date payments, and resolve invoice discrepancies. Assist with month-end and year-end closing while maintaining vendor file and 1099 records. Correspond with vendors to respond to inquiries and handle customer deliveries or purchases. Perform clerical duties including filing, photocopying, and processing mail and courier packages. Requires a 2-to-4-year degree in accounting or 3 years of AP experience with proficiency in Microsoft Word and Excel.
Required Qualifications
- 2-to-4-year degree with an emphasis in accounting
- 3 years of employment focused primarily on accounts payable and/or receivable
- Proficiency in Microsoft Word
- Proficiency in Microsoft Excel
Desired Qualifications
- Desire to work in a team environment
- Organized
- Good at communicating within the team
- Good at communicating with outside vendors and customers
- Able to work in a safe and efficient manner
- Good customer service skills
- Ability to listen to and resolve customer complaints and concerns
- Ability to present a professional and pleasant response to incoming customer telephone calls
- Ability to properly route calls and resolve issues
- Ability to work within established systems, standards & procedures
- Collaborative approach when working with peers in a multi-location setting
- Ability to retrieve messages from voice mail and forward them to appropriate personnel
- Ability to take and deliver messages or transfer calls to voicemail
- Ability to answer questions about the organization
- Ability to provide callers with address, directions, and other information
- Ability to welcome customers/visitors
- Ability to determine the nature of business
- Ability to announce/direct visitors to appropriate personnel
- Ability to process outbound and inbound mail and courier packages
- Ability to receive payments for services and products from customers
- Ability to post amount paid to customer account
- Ability to prepare deposits in Control and deposit in bank(s)
- Ability to perform clerical duties such as filing, photocopying and collating
- Ability to demonstrate work habits that develop, build, and support the team concept
- Ability to review, sort and match invoices and check requests
- Ability to reconcile statements and payments through general ledger
- Ability to set invoices up for payment
- Ability to prepare and process accounts payable checks, wire transfers and ACH payments
- Ability to prepare analysis of accounts (vendor and balance sheet reconciliations)
- Ability to monitor accounts to ensure payments are up to date
- Ability to resolve invoice discrepancies
- Ability to maintain vendor file and 1099
- Ability to correspond with vendors and respond to inquiries
- Ability to assist in month end and year end closing
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