Accounts Payable Office Clerk
$45,760–$52,000 year
On-siteAppleton, Wisconsin, United States
Job Summary
Maintain and organize accounts payable files, including invoices and job-related documentation, ensuring accuracy and proper record retention. Review and verify accounts payable invoices by matching invoices to purchase orders and receiving documents prior to processing. Process accounts payable invoices accurately and timely, entering information into the accounting system and preparing invoices for payment. Prepare and manage the weekly accounts payable check run, ensuring payments are issued within vendor terms, discounts are captured when applicable, and all invoices are verified before payment processing. Serve as the primary point of contact for incoming phone calls and greet customers, vendors, and visitors professionally. Provide backup support for Accounts Receivable functions as needed while collaborating with internal departments to resolve invoice discrepancies. Full-time role with 40-hour workweek from Monday to Friday, 8:00 AM to 4:00 PM. Requires one-year certificate or equivalent experience and proficiency with ERP systems and Microsoft products. Join Eagle Performance Plastics, a Wisconsin manufacturing leader recognized as one of the state's Top 10 Best Places to Work.
Required Qualifications
- Must be able to use office hardware and software: computers, phone, fax, scanner, copier, email, phone system, ERP system, Microsoft products, and internet
- Must have administrative skills
- Must have communication and interpersonal skills to work with Eagle employees and vendors
- Must be self-directed, will occasionally receive guidance from supervisors
- One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience
- Ability to read and comprehend simple instructions, short correspondence, and memos
- Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
- Ability to calculate figures and amounts such as discounts
- Ability to define problems, collect data, establish facts, and draw valid conclusions
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