Accounts Payable Coordinator
$66,560–$72,800 year
On-siteLittle Falls, New Jersey, United States
Job Summary
Process all invoices into operating software, generate and review daily cost collection reports, and pay vendors, third-party client costs, and employee reimbursements weekly. Reconcile invoices and check requests against the internal Purchase Order system, create new vendors, and coordinate 1099 reports to the IRS annually. Handle petty cash reconciliation, cut trust checks, manage stop payments and voids with the bank, and communicate with vendors regarding payment net terms. Perform administrative duties to ensure office efficiency. Work onsite in Little Falls, NJ, Monday through Friday from 9:00 a.m. to 5:00 p.m., with occasional overtime. Requires 2+ years of accounts payable experience and proficiency with Microsoft Office, JACS, and Corpay portals.
Required Qualifications
- High School or equivalent diploma
- 2+ years of accounts payable experience
- Ability to function well in a high-paced environment
- Ability to maintain confidential and sensitive information and to exercise discretion and good judgement
- Basic understanding of clerical and administrative procedures
- Effective time management skills
- Excellent organizational skills
- Excellent communication, interpersonal, negotiation, and problem-solving skills
- Strong mathematics skills
- Strong proficiency with Microsoft Office Suite, JACS (collateral account) portal and the Global Exchange – Corpay portal
- In-office work at the Little Falls, NJ location
- Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch)
- Overtime (over 40 hours) may be required from time to time
Desired Qualifications
- College degree
- Ability to maintain confidential and sensitive information and to exercise discretion and good judgement
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