Accounts Payable Clerk (Temporary)
$52,000–$58,240 year
On-siteTorrance, California, United States
Job Summary
Review, code, and process vendor invoices for payment by verifying accuracy, proper approvals, and supporting documentation. Match invoices to purchase orders and receiving documents, resolving discrepancies with vendors and departments. Prepare check runs, ACH payments, and wire requests while handling check distribution and pickup coordination. Maintain vendor files, including W-9 collection, new vendor setup, and annual 1099 reporting. Reconcile vendor statements, respond to payment inquiries, and process employee reimbursements per policy. Assist with month-end close, accruals, and audit documentation requests to maintain organized AP records for compliance. This temporary role supports the Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center in Torrance, CA, where researchers study heart, kidney, and rare diseases.
Required Qualifications
- High school diploma or GED
- One to three years of accounts payable or general accounting experience
- Working knowledge of AP workflows, purchase orders, and three-way matching
- Proficiency in Microsoft Excel and Outlook
- Experience with ERP/accounting systems (e.g., Oracle, SAP, NetSuite, Costpoint, or similar)
- Basic understanding of 1099 reporting and sales/use tax on invoices
- Ten-key by touch
- Strong data entry accuracy
- Background check and health clearance
Desired Qualifications
- Associate degree in accounting, finance, or business
- Experience in a nonprofit, research institution, or grant-funded environment, including familiarity with cost codes/fund accounting
- Experience supporting an ERP migration or system implementation
- Knowledge of California sales and use tax as it applies to invoices and service agreements
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