Accounts Payable Clerk
$34,000–$50,000 year
On-siteCleburne, Texas, United States
Job Summary
Receive, review, sort, code, and process vendor invoices for approval while matching purchase orders, receipts, and invoices prior to processing. Maintain accurate vendor records, including W-9 collection, and review employee credit card expense submissions for proper documentation and policy compliance. Reconcile vendor statements to internal records, respond to vendor inquiries regarding invoice status, and assist in month-end close processes including AP accruals. File organized transaction records, support 1099 preparation, and escalate discrepancies or billing errors to the AP Manager. Collaborate with field locations to ensure complete documentation and assist with ad hoc reporting projects. This role consolidates centralized accounts payable responsibilities within the Corporate Office in Cleburne, Texas, under the direct supervision of the Accounts Payable Manager.
Required Qualifications
- High school diploma or GED
- Associate's degree in Accounting, Business, or related field
- Basic understanding of accounts payable processes, debits/credits, and general ledger coding
- Proficiency in Microsoft Office Suite, with strong Excel skills
- Strong attention to detail and commitment to accuracy in data entry
- Ability to organize, prioritize, and manage a high volume of invoices in a fast-paced environment
- Reliable, professional, and able to maintain confidentiality of sensitive financial information
- Effective verbal and written communication skills
- Fully on-site work location
- Regular, punctual, in-person attendance
- Standard business hours; Monday through Friday
- Occasional overtime availability during month-end or year-end close
- Ability to perform occasional light lifting (files, boxes) of up to 15 lbs
Desired Qualifications
- 1–3 years of accounts payable or general accounting experience
- Experience with an ERP or accounting software platform (e.g., Microsoft Business Central, QuickBooks, Sage, etc.)
- Familiarity with purchase order workflows and vendor management
- Experience processing multi-entity or multi-location AP environments
- Knowledge of 1099 preparation and year-end vendor reporting
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