Accounts Payable Assistant (Construction)
$60,000–$80,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Serve as the primary point of contact for subcontractors and vendors, guiding them through the invoice submission process and collecting required documentation. Review incoming invoices for completeness, confirm supporting documents such as purchase orders and lien waivers, and resolve missing information before submission. Set up new vendors in Quickbooks and Procore, maintain accurate records, and prepare complete payment request packages for the AP/AR Specialist. Manage the AP inbox, communicate payment timelines, and collaborate with the project management team to ensure timely approvals. This in-office role supports continuous improvement of vendor management processes within a full-service general contractor.
Required Qualifications
- 2+ years of experience in an administrative, customer service, vendor coordination, or accounts payable support role
- Experience with Quickbooks and Google Workspace
- Ability to maintain confidentiality when handling financial and vendor information
- Professional, positive, and customer-focused attitude
- Excellent written and verbal communication skills
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple tasks while meeting deadlines
- Comfortable learning new software systems
Desired Qualifications
- Experience in construction, accounting, or finance
- Experience with Procore or similar construction management software
- Experience working with vendors and/or subcontractors
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