Accounts Payable (AP) Specialist
$58,000–$70,000 year
On-siteBaltimore, Maryland, United States
Job Summary
Process vendor invoices, employee reimbursements, and corporate credit card transactions accurately while ensuring proper approvals, account coding, and documentation for disbursements through Ramp, Concur, or other systems. Reconcile vendor statements, resolve payment discrepancies, and prepare weekly payment cycles via ACH, check, and wire. Maintain vendor records including W-9 and 1099 documentation, support month-end close with accruals and reconciliations, and coordinate with internal departments to resolve invoice questions. Serve as the primary point of contact for Ramp user support, assist with system implementations and training, and identify process improvements to recommend efficiencies. Resolve routine vendor and payment issues independently, escalating complex disputes to the Controller as needed.
Required Qualifications
- 5+ years of experience in accounts payable
- Familiarity with Ramp and Concur expense or other invoice/expense management platforms
- Strong attention to detail and ability to manage multiple priorities
- Excellent written and verbal communication skills
- Working knowledge of generally accepted accounting principles (GAAP), accounts payable processes, and internal control practices
- Proficiency in Microsoft Excel and accounting software (e.g., Business Central, NetSuite, SAP, or similar ERP systems)
- Ability to work flexible hours as needed, especially during peak seasons or events
Desired Qualifications
- Experience in a professional sports or entertainment environment
- Associate's or Bachelor's degree in Accounting, Finance, or related field
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