Accounts Payable / Accounts Receivable (AP/AR) Specialist
$65,000–$65,000 year
HybridDallas, Texas, United States
Job Summary
Oversee end-to-end accounts payable and accounts receivable operations, including invoice processing, payment runs, vendor reconciliation, and general ledger reconciliations. Enforce company policies, ensure timely disbursements and collections, and serve as the primary contact for vendor and stakeholder inquiries regarding payments and account status. Prepare aging reports, vendor spend analyses, and tax filings (1099/1096), while leveraging ERP systems like NetSuite and AvidInvoice to streamline workflows and identify process improvements. Collaborate with the Director of Accounting to develop procedures, manage the credit card program, and support monthly and annual close activities. Work onsite at the Music Hall at Fair Park with up to two days of remote flexibility, adhering to weekday hours adjusted for event programming.
Required Qualifications
- Bachelor's degree in accounting, finance, or a related field
- One (1) year of relevant experience in accounts payable/receivable or general accounting
- This requirement may be met by a combination of college education and relevant experience for at least five (5) years total, provided the candidate has a high school diploma or equivalent
- Demonstrated understanding of accounting principles and practices, particularly in accounts payable/accounts receivable management
- Familiarity with AP/AR automation tools and electronic payment platforms
- Familiarity with ERP systems and accounting software
- Knowledge of accounts payable workflows, tax compliance (e.g., 1099), and contract/vendor management
- Proficient in Excel with knowledge of vlookup, PivotTables, and data manipulation with multiple file formats
- Demonstrated expertise in analysis and problem-solving
- Demonstrated success in prioritizing tasks, managing workload efficiently, and meeting deadlines to achieve organizational goals
- Demonstrated attention to detail and accuracy in processing invoices and payments
- Demonstrated success in working independently and collaboratively in a team environment
- Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
- Access to consistent method of transport to/from the Music Hall at Fair Park and other designated work locations (venues, off-site event/meeting sites, etc.)
- Must be able to lift up to 15 pounds at times
- Must be able to lift 50 lbs
Desired Qualifications
- Familiarity with Fair Park and its surrounding neighborhoods
- Proficient in AvidInvoice and Avidpay
- Proficient in Oracle NetSuite
- Exposure to general ledger
- Demonstrated experience with both nonprofit 501(c)(3) accounting as well as traditional business accounting
- Knowledge of credit and collection laws and regulations
- Demonstrated appreciation of musical theatre or the performing arts in general
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