Accounts & Operations Administrator (008-01081)
$16,800–$21,600 year
RemotePhilippines
Job Summary
Manage day-to-day accounts administration and transaction processing in Project Management Platform and Xero, handling accounts payable, supplier invoices, and payment reconciliations. Create and issue basic accounts receivable invoices, process credit card transactions, and maintain accurate financial records, asset registers, and supporting documentation. Support project administration by managing handover documentation, preparing Green Star reporting, and maintaining organized digital filing systems. Answer incoming calls via Microsoft Teams, monitor emails for document capture, and maintain CRM records and the sales pipeline. Assist with month-end financial processes, prepare basic reports, and manage timesheet data for project costing. Identify opportunities to improve workflows and system efficiency while ensuring all internal records remain up to date.
Required Qualifications
- 2–3+ years of experience in bookkeeping, accounts administration, or a similar finance support role
- Proven hands-on experience using Xero for bookkeeping and financial record management
- Excellent written and verbal English communication skills
- Strong attention to detail with a high level of accuracy in financial data entry
- Proficient with Microsoft 365 applications, particularly Excel, Outlook, Teams, and cloud-based business systems
- Highly organised with the ability to prioritise multiple tasks and meet deadlines
- Self-motivated, proactive, and capable of working independently with minimal supervision
- Previous experience supporting construction, engineering, or trades-based businesses
- Experience using AI, automation, or workflow tools to improve administrative and business processes
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as 'Independent Contractor')
Desired Qualifications
- Experience with Workbench or similar project management or operational software
- Familiarity with Green Star or sustainability reporting frameworks
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