Accounts & Administration Officer
RemotePhilippines
Job Summary
Process supplier invoices accurately, prepare payment batches, and perform regular bank reconciliations to ensure financial records remain accurate. Assist with customer invoicing, routine billing, and month-end accounting processes including journal entries and supporting documentation. Maintain financial ledgers, collate invoices into consolidated PDFs for management review, and organize administrative records for easy access. Identify opportunities to improve administrative and financial workflows while adhering to company policies. This role requires Xero proficiency, a Bachelor's degree in Accountancy or Finance, and strong attention to detail. Based in the Philippines, the position operates during Australian Business Hours and offers paid leave, 13th month pay, and comprehensive social security coverage.
Required Qualifications
- Proven experience in accounts payable, accounts receivable, bookkeeping, or general finance administration
- Experience processing financial transactions using Xero
- Strong understanding of bookkeeping principles and financial record management
- High level of accuracy and attention to detail when processing financial information
- Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
- Excellent written and verbal English communication skills aligned with Australian professional standards
- Ability to work independently while supporting multiple stakeholders across the business
- Strong problem-solving skills with a proactive approach to improving processes and maintaining operational efficiency
- Bachelor's Degree in Accountancy, Finance, Business Administration, or a related field
- Must be located in the Philippines
- Time Zone: Australian Business Hours
Desired Qualifications
- Microsoft Excel and Microsoft Office Suite (Word, Outlook)
- Adobe Acrobat or equivalent PDF editing software
- Highly organised with a structured and methodical approach to financial administration
- Detail-oriented with a strong commitment to accuracy and data integrity
- Proactive and adaptable, with a willingness to support a variety of financial and administrative tasks
- Reliable, trustworthy, and professional when handling confidential financial information
- Self-motivated and accountable, capable of working independently while collaborating effectively with the broader team
- Positive and team-oriented, with a customer-focused approach to supporting internal stakeholders
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