Accounting Operations Specialist
$45,760–$52,000 year
On-siteCooperstown, New York, United States
Job Summary
Process purchase orders and vendor invoices, generate customer invoices, and perform daily reconciliation of museum sales activity. Schedule disbursements to vendors, apply incoming payments to correct accounts, and prepare bank deposits. Assist with month-end closing, maintain physical and digital vendor and customer files, and ensure compliance with accounting standards and internal controls. Use ERP and AP/AR automation tools to streamline processes while identifying opportunities to improve efficiency. Maintain confidentiality when handling financial information and be available for special events including Hall of Fame weekend.
Required Qualifications
- one (1) to three (3) years of academic experience or related experience demonstrating a strong working knowledge of accounting principles and standard financial procedures
- Proficiency in accounting software
- Proficient in Microsoft Excel
- Ability to adapt, manage multiple priorities, and meet deadlines in a dynamic environment
- Strong written and verbal communication skills
- Ability to follow written and verbal instructions, policies, and procedures
- Demonstrates a positive, adaptable attitude and a willingness to learn and support others
- Must be available to work during the Hall of Fame's special events throughout the year, including mandatory availability during Hall of Fame weekend, the Hall of Fame's signature annual event
- full-time
- in-person at the National Baseball Hall of Fame and Museum in Cooperstown, NY
Desired Qualifications
- Associate's degree in accounting (preferred) or business
- three (3) to five (5) years of accounting experience in a professional or similar setting
- equivalent combination of education and relevant experience
- NetSuite
- Nonprofit accounting
- Experience using AI tools to improve business processes, workflow efficiency, or administrative tasks
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