Accounting Manager OEM
On-siteNashville, Tennessee, United States
Nashville, Tennessee, United StatesOn-siteFull TimeBachelors DegreeEnterprise
Full TimeBachelors DegreeEnterprise
Job Summary
Oversee daily accounting operations including reconciliation of Rooms, Food, Beverage, and House deposits, manage over/short logs, and post city ledger payments. Conduct monthly credit meetings with the General Manager, process credit card chargebacks, and perform daily income audits to ensure report accuracy. Supervise General Cashier duties, oversee Night Auditor training, and manage payroll compilation by computing worked hours and processing bi-weekly submissions. Maintain controls for cashier banks, reconcile credit cards daily, and submit weekly productivity reports. Monitor Guest Services and Night Audit agents for compliance with SOPs, manage petty cash and special operating accounts, and ensure all invoices are submitted to Corporate Accounts Payable weekly.
Required Qualifications
- Associate's degree
- Bachelor's degree
- 3 years of related experience
- 1 year of related experience
- 5 years of progressive experience in a hotel or a related field
- Proficiency in Windows operating systems
- Ability to manipulate and troubleshoot spreadsheets
- Ability to handle basic PC problems
- Supervisory experience
- Ability to convey information and ideas clearly
- Ability to evaluate and select among alternative courses of action quickly and accurately
- Ability to work well in stressful high pressure situations
- Ability to be effective in handling problems in the workplace including anticipating, preventing, identifying, and solving problems
- Ability to assimilate complex information data from disparate sources
- Ability to adjust or modify complex information to meet constraints
- Ability to be effective at listening, understanding, clarifying, and resolving concerns and issues raised by co-workers and guests
- Ability to work with and understand financial information and data
- Ability to perform basic arithmetic functions
- Ability to maintain regular attendance in compliance with Aimbridge Hospitality standards
- Ability to maintain high standards of personal appearance and grooming including compliance with Aimbridge Hospitality dress code
- Ability to wear a name tag when working
- Ability to approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner
- Ability to maintain a warm and friendly demeanor at all times
- Ability to comply at all times with Aimbridge Hospitality standards and regulations
- Ability to be familiar with the organization of Aimbridge Hospitality Hotels
- Ability to know the function of each department
- Ability to oversee the duties of General Cashier
- Ability to reconcile Rooms, Food, Beverage, and House deposits
- Ability to maintain controls for all cashier banks in the hotel
- Ability to post all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR)
- Ability to prepare all bank deposits and bank change orders according to Aimbridge Hospitality standards
- Ability to maintain responsibility for the billing of accounts receivable daily
- Ability to maintain Hotel Credit Policy and detailed knowledge of Hotel receivables
- Ability to maintain a card file trace system for AR collection call process per SOP
- Ability to conduct credit meetings twice monthly with General Manager
- Ability to maintain a record of approved direct billing accounts
- Ability to process returned checks and credit card chargebacks according to Aimbridge Hospitality standards
- Ability to perform the Accounts Receivable Balancing function at least once each month
- Ability to maintain the Special Operating Account and the Petty Cash Fund according to Aimbridge Hospitality standards
- Ability to voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to Aimbridge Hospitality standards
- Ability to ensure that all hotel invoices are submitted to Corporate Accounts Payable weekly
- Ability to perform the income audit on a daily basis using the income audit checklist
- Ability to reconcile credit cards daily
- Ability to prepare and submit the Corporate Flash Report on the dates specified in the monthly CENTRAL ACCOUNTING calendar
- Ability to complete monthly checklist and send in month-end package according to CENTRAL ACCOUNTING calendar
- Ability to monitor Guest Services and Night Audit agents' work for proper accounting procedures
- Ability to oversee the training of all Night Auditors in regards to their accounting related responsibilities
- Ability to process bi-weekly payroll and be prepared for transmission
- Ability to ensure all new hire paperwork and any employee changes are processed on PAF'S and submitted in to Payroll on a timely manner
- Ability to produce weekly productivity every Tuesday as required
- Ability to compute worked hours for payroll compilation
- Ability to ensure associates are at all times attentive, friendly, helpful, and courteous to all guests, all other employees, and management
- Ability to be familiar with all Aimbridge Hospitality's SOPs in Accounting, Human Resources, and Loss Prevention
- Ability to encourage awareness among other hotel managers
- Ability to attend weekly staff meetings
- Ability to provide training on a rotational basis using the steps to effective training according to Aimbridge Hospitality standards
- Ability to participate in required MOD coverage as scheduled
- Ability to maintain confidentiality of sensitive information
- Ability to maintain and operate hotel systems according to Aimbridge Hospitality Standards
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