Accounting Coordinator - Part-Time - Richmond Hill, ON
$54,080,000–$62,400,000 year
On-siteRichmond Hill, Ontario, Canada
Job Summary
Review invoices for accuracy and supporting documentation, forward approved invoices to accounts payable, and process office-supply and indirect-spend invoices. Prepare customer invoices, record payments and receipts in QuickBooks, and reconcile invoices, payments, credit card activity, and account records. Assist with journal entries, GST/HST filing information, and maintain tax certificates, insurance certificates, and vendor records. Respond to customer questions regarding invoices and payments, support credits and returns, and monitor shared inboxes to route requests appropriately. Maintain accurate, organized, and confidential accounting records while supporting general office administration, including ordering supplies and coordinating routine needs. Work onsite Tuesday, Thursday, and Friday during standard business hours.
Required Qualifications
- A high school diploma or equivalent.
- Approximately one to two years of related experience in accounting support, accounts payable, accounts receivable, bookkeeping, office administration, or a similar environment.
- Basic understanding of accounting principles and common financial documents.
- Experience entering, reviewing, or maintaining financial and administrative information with a high level of accuracy.
- Working knowledge of Microsoft Office, including Excel, Word, and Outlook.
- Ability to learn QuickBooks and company-specific accounting processes.
- Strong attention to detail and the ability to identify inconsistencies or missing information.
- Strong organizational and time-management skills, with the ability to prioritize multiple responsibilities.
- Clear verbal and written communication skills.
- Ability to handle confidential financial and business information responsibly.
- Ability to work independently, take initiative, and ask appropriate questions when clarification is needed.
- Ability to work effectively with local colleagues and centralized accounting teams.
- Comfort working in a fast-paced environment where priorities may change.
- Availability to work onsite approximately 20 hours per week, primarily Tuesday, Thursday, and Friday during normal business hours.
Desired Qualifications
- Experience in accounts receivable, customer payment processing, collections support, bookkeeping, or financial administration.
- Experience using QuickBooks.
- Experience using another ERP or financial system, such as Oracle, SAP, or Microsoft Dynamics.
- Experience preparing account reconciliations, journal entries, bank deposits, or GST/HST supporting documentation.
- Experience reviewing invoices, tax documentation, insurance certificates, or vendor records.
- A college diploma or associate-level credential in accounting, bookkeeping, business administration, finance, or a related field.
- Experience working in a distribution, manufacturing, industrial, or data-driven business environment.
- Previous experience in a position combining accounting support with office administration.
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