Accounting and Administrator Coordinator
On-siteSt. Catharines, Ontario, Canada
Job Summary
Process and verify vendor invoices, enter financial data into accounting systems, and support payment preparation and processing. Reconcile vendor and customer statements, investigate discrepancies, and record customer payments while monitoring outstanding receivables. Generate customer invoices, process credit notes and adjustments, and assist with month-end and year-end accounting activities. Maintain organized electronic and physical records, answer inquiries, manage deliveries, and support audits. Identify opportunities to improve administrative and accounting processes and collaborate with internal teams to resolve issues. Work independently using QuickBooks Online and Excel to ensure financial records remain accurate, complete, and audit-ready.
Required Qualifications
- Minimum 2-3 years of experience in accounts payable, accounts receivable, bookkeeping, accounting administration, or a related role
- Experience using accounting software such as QuickBooks, Sage, or ERP systems
- Intermediate to advanced Microsoft Excel skills
- Strong understanding of basic accounting principles and practices
- Exceptional attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to prioritize multiple tasks and consistently meet deadlines
- Professional communication and customer service skills
- Ability to handle confidential financial information with discretion
- Strong problem-solving skills and a proactive approach to identifying and resolving discrepancies
- Ability to work independently while collaborating effectively with a team
Desired Qualifications
- Post-secondary education in Accounting, Business Administration, Finance, or a related field is considered an asset
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