Accountant
On-siteGuadalajara, Jalisco, Mexico
Job Summary
Track administrative and financial deadlines, documents, and follow-ups while maintaining organized records of payments, invoices, bank statements, and payroll reports. Support accounts payable/receivable coordination, cash flow tracking, and monthly reporting using QuickBooks and Excel. Assist external accountants with U.S. compliance, categorize recurring expenses and contractor payments, and prepare internal cash flow summaries. Communicate directly with business owners to clarify documentation and raise alerts for process inconsistencies. Follow up with clients to ensure timely collection of documents for taxes or audits. This hybrid role in Guadalajara supports a U.S.-based construction company's financial structure, requiring fluency in English and Spanish and familiarity with business workflows.
Required Qualifications
- Degree in Business Administration, Accounting, Finance, or a related field
- 2 to 3 years of experience in an administrative or financial support role
- Ideally in construction or similar industries
- Comfortable using Excel (intermediate level)
- Willing to learn QuickBooks
- Fluent in English and Spanish (written and spoken)
- Highly organized and detail-oriented
- Clear communicator with a proactive mindset
- Able to work independently and prioritize tasks under pressure
- Comfortable managing multiple responsibilities across teams and systems
Desired Qualifications
- Understanding of financial workflows
- Strong understanding of financial workflows
- Feel comfortable working with numbers
- Understanding cash flow
- Reviewing financial reports
- Organizing documents that support compliance and business performance
- Manage administrative workflows
- Assisting with financial documentation
- Support the daily business operations of our U.S.-based client
- Work closely with LATAM Partners and the client
- Ensure that systems run smoothly
- Information is organized, accurate, and delivered on time
- Not be an accountant
- Naturally detail-oriented
- Understands how businesses operate
- Collaborate effectively with international teams
- Track administrative and financial deadlines, documents, and follow-ups
- Maintain well-organized records of payments, invoices, bank statements, and payroll reports
- Support coordination of accounts payable/receivable and cash flow tracking
- Assist with monthly reports and balance summaries using QuickBooks and Excel
- Collaborate with external accountants and advisors to ensure compliance with U.S. accounting standards
- Learn and operate QuickBooks to organize income, expenses, and vendor/client records
- Categorize and track recurring expenses, contractor payments, and materials costs
- Prepare and maintain internal cash flow reports and basic financial summaries
- Communicate directly with business owners or managers to clarify documentation or pending items
- Raise alerts or provide suggestions when there are inconsistencies or process gaps
- Follow up with clients and ensure timely collection of documents required for taxes or audits
- Support project tracking and cost control efforts across multiple jobs or accounts
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