Academic Partnerships Project Coordinator
$67,000–$72,000 year
HybridBoulder, Colorado, United States
Job Summary
Coordinate virtual and in-person meetings, workshops, and convenings for Academic Partnerships programs, including member meetings, executive committees, and leadership development initiatives. Develop event timelines, run-of-show documents, and contingency plans while managing registration portals, venue contracts, catering, and audiovisual needs. Track project timelines, deliverables, and risks across grant-funded projects, and prepare meeting summaries with action items. Maintain professional relationships with external stakeholders, member institutions, and sponsors while serving as a primary point of contact for program-related inquiries. Collaborate with the Communications team to ensure public-facing materials align with organizational standards and support internal coordination for budgets and vendor contracts.
Required Qualifications
- Bachelor's degree from an accredited college or university
- At least two years of experience in project coordination, event planning, stakeholder support, higher education, nonprofit work, philanthropy, or a related field
- Proficiency with Microsoft 365 tools, including Word, Outlook, PowerPoint, Excel, Teams, and related scheduling or collaboration platforms
- Strong verbal and written communication skills
- Demonstrated ability to work independently, stay organized, solve problems, and manage multiple priorities
- Excellent attention to detail, accuracy, and timeliness
- Ability to build and maintain effective, collaborative, and professional relationships
- Flexibility and willingness to learn new skills as needed
- Commitment to providing high-quality support for internal and external stakeholders
- Interest in higher education, academic leadership, or regional collaboration
- At least two days per week in the office
- Some evening and weekend work
- Approximately 2–4 out-of-state trips per year
Desired Qualifications
- Master's degree in higher education, educational leadership, student affairs, public administration, nonprofit management, or a related field
- Experience working in higher education or with college, university, system, or state-level stakeholders
- Experience coordinating events, meetings, or programs for academic or professional audiences
- Experience supporting membership organizations, leadership development programs, or grant-funded projects
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