Academic Associate
On-site · Montréal, Quebec, Canada
Job Summary
Academic Associate role within McGill University’s Faculty of Education, a Contract Academic Staff (CAS) appointment, focused on supporting Loop Lab, CoLab, and accreditation/academic quality initiatives. Responsibilities include coordinating graduate student development activities, governance and partnership-building, event planning, knowledge mobilization, promotion, records management, and preparation for accreditation reports and site visits. The position emphasizes collaboration with academic leaders, faculty, staff, and external partners to advance graduate student programming, public-facing educational offerings, and institutional quality processes. Requires a PhD in Education or closely related field, strong writing and project-management skills, and experience in higher education or similar environments. The role reports to the Associate Dean and involves cross-unit collaboration across communications, advancement, finance, HR, and other university offices; it is a full-time, definite-term appointment with potential renewal.
Required Qualifications
- PhD in Education or a closely related field
- Demonstrated experience working in or with higher education, educational organizations, school-university partnerships, public-facing educational programming, graduate student initiatives, or comparable academic environments.
- Strong writing, editing, synthesis, and documentation skills, including the ability to prepare briefing notes, reports, public-facing materials, process documents, agendas, minutes, and evidence summaries.
- Strong project-management skills, including the ability to manage timelines, records, meetings, action items, deliverables, documentation systems, and competing priorities.
- Demonstrated ability to work collaboratively with academic leaders, faculty members, staff, graduate students, partners, and external stakeholders.
- Ability to handle confidential and sensitive information with discretion, judgment, and professionalism.
- Capacity to translate complex academic, partnership, student-facing, or institutional processes into clear workflows, documentation, and actionable plans.
- Excellent interpersonal judgment, initiative, reliability, follow-through, and problem-solving ability.
Desired Qualifications
- Experience coordinating graduate student initiatives
- Public-facing educational programming
- Partnership coordination and collaboration with academic leaders
- Knowledge mobilization and outreach
- Event planning and workshop coordination
- Documentation, reporting, and accreditation support
- Strong writing and editing skills
- Experience with governance and steering committees
- Familiarity with higher education environments
- Mentoring and student-facing program development
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