2026-27 Administrative Assistant III/High School Assistant Principal - Shadow Mountain HS
$36,400–$36,400 year
On-sitePhoenix, Arizona, United States
Job Summary
Compile confidential and non-confidential data from calendars, budgets, and inventories to prepare information for administrators. Maintain manual and electronic files, department budgets, and accounts while ordering, distributing, and monitoring supplies. Prepare reports, documents, and correspondence to document activities and convey information to internal and external parties. Reconcile account balances for assigned budget categories and supervise assigned personnel as directed by the administrator. Respond to inquiries from staff, parents, and students to facilitate communication. Schedule activities, meetings, and events for administrators and supervisors. Participate in site committees and trainings to record minutes and support attendee needs. Perform other related duties to ensure the efficient functioning of the work unit.
Required Qualifications
- High school diploma or equivalent
- Valid Arizona DPS Level I IVP Fingerprint Clearance Card
- Operating standard office equipment including using Microsoft office products and job related software applications
- Preparing and maintaining accurate records
- Customer service
- Screening telephone calls
- Analyzing budgets
- Analyzing data
- Using pertinent software applications
- Basic math, including calculations using fractions, percents, and/or ratios
- Reading technical information
- Composing a variety of documents
- Facilitating group discussions
- Solving practical problems
- Business telephone etiquette
- Common office machines
- Concepts of grammar and punctuation
- Office methods and practices
- Grammar, spelling and punctuation
- Office practices
- Recordkeeping and record retention practices
- Bookkeeping practices
- Codes/laws/rules/regulations/policies
- Scheduling activities, meetings, and/or events
- Gathering and/or collating data
- Using basic, job-related equipment
- Flexibility to work with others in a variety of circumstances
- Working with data utilizing defined and similar processes
- Operating equipment using defined methods
- Working with a diversity of individuals and/or groups
- Working with a variety of data
- Utilizing job-related equipment
- Problem solving to identify issues and create action plans
- Independent interpretation of guidelines
- Adapting to changing work priorities
- Communicating with diverse groups
- Maintaining confidentiality
- Meeting deadlines and schedules
- Setting priorities
- Working as part of a team
- Working with frequent interruptions
- Accuracy and attention to detail
- Dealing with frequent interruptions
- Organizing tasks
- Working under limited supervision using standardized practices and/or methods
- Leading, guiding, and/or coordinating others
- Utilization of some resources from other work units
- Occasional lifting, carrying, pushing, and/or pulling
- Some stooping, kneeling, crouching, and/or crawling
- Significant fine finger dexterity
- 85% sitting
- 10% walking
- 5% standing
Desired Qualifications
- Job related experience with increasing levels of responsibility
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