122-26-6 Administrative Support - Clarence Street Childcare

Job Summary

Required Qualifications

• •Community College Diploma in Office Administration or Ontario Secondary School diploma with two years related experience
• •Will have Food Handlers Certificate or willing to obtain within 3 months of start date
• •Must pass a criminal/vulnerable sector check
• •Must sign and submit an offence declaration every calendar year in which a vulnerable sector check is to be obtained
• •Must submit and ensure immunizations are up to date
• •Must submit a health assessment as according to Childcare Early Years Act
• •Must have a valid first aid/CPR certificate or willing to obtain within 3 months of start date
• •Excellent computer skills and demonstrate proficiency in current Microsoft Office Suite software
• •Valid Driver's License and transportation
• •Must be able to lift 50 lbs
• •Must be able to work independently and as a team player within the Six Nations Social Services Early Years and Childcare and all other work environments
• •Must be able to work cooperatively and courteously with all staff
• •Must be able to work cooperatively and courteously with parents
• •Must be able to work cooperatively and courteously with children
• •Must be able to work cooperatively and courteously with the community
• •Must be able to work independently and as a team player within the Six Nations Social Services Early Years and Childcare and all other work environments
• •Must be able to work cooperatively and courteously with all service providers
• •Must be able to work cooperatively and courteously with the Supervisor of Childcare Services
• •Must be able to work cooperatively and courteously with Directors and Managers
• •Must be able to work cooperatively and courteously with the community
• •Must be able to work cooperatively and courteously with all clients, children, and adults alike, with equal respect and dignity, regardless of life experiences, culture, and values
• •Must be able to apply safety procedures and alleviate potential safety hazards
• •Must maintain confidentiality
• •Must be familiar with Six Nations Council Employment and Health and Safety policies and procedures
• •Must be able to represent and promote Six Nations Social Services
• •Must maintain awareness of legislation, policy, and program changes
• •Must develop sound professional working relationships
• •Must be able to participate in the Six Nations Emergency Response Plan
• •Must be able to participate in the Pandemic Plan of Response
• •Must be able to participate in the Trauma Events Response Team (TERT)
• •Must be able to attend training/workshops
• •Must be able to work after-hours for staff meetings and other planned activities
• •Must be able to work flexible hours as required
• •Must be able to wear a name tag daily
• •Must be able to sign-in visitors entering and exiting the building
• •Must be able to greet children and parents upon arrival and departure
• •Must be able to assist staff/clients with children as necessary
• •Must be able to provide regular communication with parents
• •Must be able to work cooperatively with all staff
• •Must be able to establish positive, collaborative working relationships and linkages among all service providers within all work environments
• •Must be able to act as a resource providing information and assistance in a cooperative and courteous manner
• •Must be able to receive supervision, instruction, direction and guidance in planning, priorities, and interactions to ensure tasks are done efficiently and effectively
• •Must be able to comply with Early Years Childcare Act
• •Must be able to comply with Six Nations Council Employment Policy
• •Must be able to comply with Six Nations Council Health and Safety Guidelines
• •Must be able to comply with Six Nations Childcare Procedure Guidelines
• •Must be able to comply with Parent Handbook
• •Must be able to work within the organizational structure and administrative policy and procedures established by the Six Nations of the Grand River Employment Policy
• •Must be able to work within the Six Nations Social Services values, principles, and mission statement
• •Must be able to work within the policies and procedures established through service contracts by the Six Nations Council and relevant funding agencies
• •Must be able to work within the Six Nations Early Years and Childcare Services program statement
• •Must be able to work within the Six Nations Early Years and Childcare Services Employee Handbook
• •Must be able to work within the Six Nations Early Years and Childcare Services Information Handbook
• •Must be able to work within the Health and Safety Act
• •Must be able to receive, direct and relay telephone messages and fax messages
• •Must be able to schedule and coordinate meetings as directed
• •Must be able to maintain an inventory of supplies and order as required and approved
• •Must be able to maintain an accurate and up-to-date filing system
• •Must be able to prepare letters, memorandum, reports, presentation materials and other documents as required
• •Must be able to make travel arrangements as directed
• •Must be able to maintain accurate billing and financial records of Childcare fees
• •Must be able to create invoicing for parent fees within the Lillio childcare App and submit to Finance in a timely manner
• •Must be able to maintain up to date employee time summaries reconciled with time sheets as necessary
• •Must be able to ensure all invoices are transferred to the appropriate finance office for signature and payment
• •Must be able to issue receipts as required and handle all petty cash according to established procedures
• •Must be able to prepare staff meeting agenda and record staff meeting minutes
• •Must be able to log all incoming and outgoing calls
• •Must be able to log mail pickup, open, sort, stamp/distribute
• •Must be able to log incoming/outgoing correspondence i.e. mail, faxes, etc
• •Must be able to support the childcare program to be in compliance with legislative requirements
• •Must be able to be patient and have the ability to relate to children and adults with equal respect and dignity, regardless of life experiences, culture, and values
• •Must be able to work in a climate-controlled environment
• •Must be able to work flexibly in work hours as required
• •Must be able to lift and move furnishings, supplies, and equipment as necessary
• •Must be able to not use cell phones during work hours unless authorized by the Supervisor or designate (emergency, trips)
• •Must be able to work independently and as a team player within the Six Nations Social Services Early Years and Childcare and all other work environments
• •Must be able to establish positive, collaborative working relationships and linkages among all service providers within all work environments
• •Must be able to work with the Supervisor of Childcare Services
• •Must be able to receive supervision, instruction, direction and guidance in planning, priorities, and interactions to ensure tasks are done efficiently and effectively
• •Must be able to work with the Directors and Managers
• •Must be able to act as a resource providing information and assistance in a cooperative and courteous manner
• •Must be able to work with the Community
• •Must be able to work in a cooperative and courteous manner that represents and promotes Six Nations Council and the Social Services Department
• •Must be able to be familiar with Six Nations Council Employment and Health and Safety policies and procedures
• •Must be able to represent and promote Six Nations Social Services
• •Must be able to maintain awareness of legislation, policy, and program changes
• •Must be able to develop sound professional working relationships
• •Must be able to apply safety procedures and alleviate potential safety hazards
• •Must be able to maintain confidentiality
• •Must be able to work within the organizational structure and administrative policy and procedures established by the Six Nations of the Grand River Employment Policy
• •Must be able to work within the Six Nations Social Services values, principles, and mission statement
• •Must be able to work within the policies and procedures established through service contracts by the Six Nations Council and relevant funding agencies
• •Must be able to work within the Six Nations Early Years and Childcare Services program statement
• •Must be able to work within the Six Nations Early Years and Childcare Services Employee Handbook
• •Must be able to work within the Six Nations Early Years and Childcare Services Information Handbook
• •Must be able to work within the Health and Safety Act
• •Must be able to receive, direct and relay telephone messages and fax messages
• •Must be able to schedule and coordinate meetings as directed
• •Must be able to maintain an inventory of supplies and order as required and approved
• •Must be able to maintain an accurate and up-to-date filing system
• •Must be able to prepare letters, memorandum, reports, presentation materials and other documents as required
• •Must be able to make travel arrangements as directed
• •Must be able to maintain accurate billing and financial records of Childcare fees
• •Must be able to create invoicing for parent fees within the Lillio childcare App and submit to Finance in a timely manner
• •Must be able to maintain up to date employee time summaries reconciled with time sheets as necessary
• •Must be able to ensure all invoices are transferred to the appropriate finance office for signature and payment
• •Must be able to issue receipts as required and handle all petty cash according to established procedures
• •Must be able to prepare staff meeting agenda and record staff meeting minutes
• •Must be able to log all incoming and outgoing calls
• •Must be able to log mail pickup, open, sort, stamp/distribute
• •Must be able to log incoming/outgoing correspondence i.e. mail, faxes, etc
• •Must be able to support the childcare program to be in compliance with legislative requirements
• •Must be able to be patient and have the ability to relate to children and adults with equal respect and dignity, regardless of life experiences, culture, and values
• •Must be able to work in a climate-controlled environment
• •Must be able to work flexibly in work hours as required
• •Must be able to lift and move furnishings, supplies, and equipment as necessary
• •Must be able to not use cell phones during work hours unless authorized by the Supervisor or designate (emergency, trips)
• •Must be able to wear a name tag daily
• •Must be able to sign-in visitors entering and exiting the building
• •Must be able to greet children and parents upon arrival and departure
• •Must be able to assist staff/clients with children as necessary
• •Must be able to provide regular communication with parents
• •Must be able to work cooperatively with all staff
• •Must be able to establish positive, collaborative working relationships and linkages among all service providers within all work environments
• •Must be able to work with the Supervisor of Childcare Services
• •Must be able to receive supervision, instruction, direction and guidance in planning, priorities, and interactions to ensure tasks are done efficiently and effectively
• •Must be able to work with the Directors and Managers
• •Must be able to act as a resource providing information and assistance in a cooperative and courteous manner
• •Must be able to work with the Community
• •Must be able to work in a cooperative and courteous manner that represents and promotes Six Nations Council and the Social Services Department
• •Must be able to be familiar with Six Nations Council Employment and Health and Safety policies and procedures
• •Must be able to represent and promote Six Nations Social Services
• •Must be able to maintain awareness of legislation, policy, and program changes
• •Must be able to develop sound professional working relationships
• •Must be able to apply safety procedures and alleviate potential safety hazards
• •Must be able to maintain confidentiality
• •Must be able to work within the organizational structure and administrative policy and procedures established by the Six Nations of the Grand River Employment Policy
• •Must be able to work within the Six Nations Social Services values, principles, and mission statement
• •Must be able to work within the policies and procedures established through service contracts by the Six Nations Council and relevant funding agencies
• •Must be able to work within the Six Nations Early Years and Childcare Services program statement
• •Must be able to work within the Six Nations Early Years and Childcare Services Employee Handbook
• •Must be able to work within the Six Nations Early Years and Childcare Services Information Handbook
• •Must be able to work within the Health and Safety Act
• •Must be able to receive, direct and relay telephone messages and fax messages
• •Must be able to schedule and coordinate meetings as directed
• •Must be able to maintain an inventory of supplies and order as required and approved
• •Must be able to maintain an accurate and up-to-date filing system
• •Must be able to prepare letters, memorandum, reports, presentation materials and other documents as required
• •Must be able to make travel arrangements as directed
• •Must be able to maintain accurate billing and financial records of Childcare fees
• •Must be able to create invoicing for parent fees within the Lillio childcare App and submit to Finance in a timely manner
• •Must be able to maintain up to date employee time summaries reconciled with time sheets as necessary
• •Must be able to ensure all invoices are transferred to the appropriate finance office for signature and payment
• •Must be able to issue receipts as required and handle all petty cash according to established procedures
• •Must be able to prepare staff meeting agenda and record staff meeting minutes
• •Must be able to log all incoming and outgoing calls
• •Must be able to log mail pickup, open, sort, stamp/distribute
• •Must be able to log incoming/outgoing correspondence i.e. mail, faxes, etc
• •Must be able to support the childcare program to be in compliance with legislative requirements
• •Must be able to be patient and have the ability to relate to children and adults with equal respect and dignity, regardless of life experiences, culture, and values
• •Must be able to work in a climate-controlled environment
• •Must be able to work flexibly in work hours as required
• •Must be able to lift and move furnishings, supplies, and equipment as necessary
• •Must be able to not use cell phones during work hours unless authorized by the Supervisor or designate (emergency, trips)
• •Must be able to wear a name tag daily
• •Must be able to sign-in visitors entering and exiting the building
• •Must be able to greet children and parents upon arrival and departure
• •Must be able to assist staff/clients with children as necessary
• •Must be able to provide regular communication with parents
• •Must be able to work cooperatively with all staff
• •Must be able to establish positive, collaborative working relationships and linkages among all service providers within all work environments
• •Must be able to work with the Supervisor of Childcare Services
• •Must be able to receive supervision, instruction, direction and guidance in planning, priorities, and interactions to ensure tasks are done efficiently and effectively
• •Must be able to work with the Directors and Managers
• •Must be able to act as a resource providing information and assistance in a cooperative and courteous manner
• •Must be able to work with the Community
• •Must be able to work in a cooperative and courteous manner that represents and promotes Six Nations Council and the Social Services Department
• •Must be able to be familiar with Six Nations Council Employment and Health and Safety policies and procedures
• •Must be able to represent and promote Six Nations Social Services
• •Must be able to maintain awareness of legislation, policy, and program changes
• •Must be able to develop sound professional working relationships
• •Must be able to apply safety procedures and alleviate potential safety hazards
• •Must be able to maintain confidentiality
• •Must be able to work within the organizational structure and administrative policy and procedures established by the Six Nations of the Grand River Employment Policy
• •Must be able to work within the Six Nations Social Services values, principles, and mission statement
• •Must be able to work within the policies and procedures established through service contracts by the Six Nations Council and relevant funding agencies
• •Must be able to work within the Six Nations Early Years and Childcare Services program statement
• •Must be able to work within the Six Nations Early Years and Childcare Services Employee Handbook
• •Must be able to work within the Six Nations Early Years and Childcare Services Information Handbook
• •Must be able to work within the Health and Safety Act
• •Must be able to receive, direct and relay telephone messages and fax messages
• •Must be able to schedule and coordinate meetings as directed
• •Must be able to maintain an inventory of supplies and order as required and approved
• •Must be able to maintain an accurate and up-to-date filing system
• •Must be able to prepare letters, memorandum, reports, presentation materials and other documents as required
• •Must be able to make travel arrangements as directed
• •Must be able to maintain accurate billing and financial records of Childcare fees
• •Must be able to create invoicing for parent fees within the Lillio childcare App and submit to Finance in a timely manner
• •Must be able to maintain up to date employee time summaries reconciled with time sheets as necessary
• •Must be able to ensure all invoices are transferred to the appropriate finance office for signature and payment
• •Must be able to issue receipts as required and handle all petty cash according to established procedures
• •Must be able to prepare staff meeting agenda and record staff meeting minutes
• •Must be able to log all incoming and outgoing calls
• •Must be able to log mail pickup, open, sort, stamp/distribute
• •Must be able to log incoming/outgoing correspondence i.e. mail, faxes, etc
• •Must be able to support the childcare program to be in compliance with legislative requirements
• •Must be able to be patient and have the ability to relate to children and adults with equal respect and dignity, regardless of life experiences, culture, and values
• •Must be able to work in a climate-controlled environment
• •Must be able to work flexibly in work hours as required
• •Must be able to lift and move furnishings, supplies, and equipment as necessary
• •Must be able to not use cell phones during work hours unless authorized by the Supervisor or designate (emergency, trips)
• •Must be able to wear a name tag daily
• •Must be able to sign-in visitors entering and exiting the building